Incidental operator : Authorized operators other than chauffeurs who have been assigned to operate or who operate an official vehicle incidental to their primary job duties. Incidental operators may include personnel under chief of mission authority, contractors, or host nation or host government personnel authorized by the chief of mission.
Motor vehicle : Any vehicle, self-propelled or drawn by mechanical power, designed and operated principally for highway transportation of property or passengers 41 CFR Official vehicle : Any motor vehicle owned or leased by the Department of State or other U. Government Agency under chief-of-mission authority. Operator : Any driver of an official vehicle. Includes both chauffeurs and incidental operators. Government employees and their family members, including those under personal services agreements and their EFMs, for other than business purposes when authorized by the chief of mission because public transportation is unsafe or not available or because such use is advantageous to the U.
Preventable mishap : A mishap, as defined in MVSMP regulations, involving an official vehicle where the vehicle operator, regardless of fault, failed to exercise every reasonable precaution to prevent a collision, loss of vehicle control, or property damage. Telematics : Technology that combines telecommunications and information processing to send, receive, and store information related to remote objects, such as vehicles.
Transportation network company TNC : Any business entity that uses a digital network to connect riders to drivers affiliated with the entity in order for the driver to transport the rider using a vehicle owned, leased, or otherwise authorized for use by the driver to a point chosen by the rider; and does not include a shared-expense carpool or vanpool arrangement that is not intended to generate profit for the driver.
Vehicle allocation methodology VAM : A federally mandated process to determine appropriate size and composition of U. Government fleets based on utilization. In cases where another agency's mission necessitates special uses of its dedicated vehicles at post, which would require a specific deviance from the Chief of Mission's motor vehicle policy, that agency's headquarters must provide written justification that describes the proposed deviance, cites any relevant authorities, and is signed by the agency's headquarters to the Chief of Mission and the Department of State's MVAO at post see 14 FAM The COM must have the opportunity to object to any proposed deviance from the motor vehicle policy.
If the Chief of Mission does not object, the motor vehicle policy should be amended to note any special uses, which apply only to the operations of the other agency's dedicated vehicles. Any disputes should be resolved by agency headquarters and the relevant regional bureau.
As provided in 22 U. Chiefs of mission , in consultation with the heads of agencies at posts, will prescribe the mission-wide written motor vehicle policy for the safe and equitable use of official vehicles for business purposes and other authorized uses in accordance with this subchapter. See 14 FAM The c hief of mission should also consider the needs of all agencies at post when developing the motor vehicle policy. The policy, which applies to all personnel under COM authority, must be enforced consistently across agencies and provide for uniform, fair, and equitable treatment.
The motor vehicle policy must be reviewed at least annually and revised, as needed, to incorporate any updates to the FAM or post policy. Each vehicle at post presents a risk to the Chief of Mission. It is the COM's responsibility to ensure that official motor vehicles at post are used and managed in accordance with the motor vehicle policy. Additionally, Chiefs of Mission should include mechanisms in their motor vehicle policies for agencies to request exceptions to such policies see 14 FAM The Chief of Mission policy may be more restrictive than U.
The COM at each post designates a U. At missions with consulates, and where agencies or individual Department of State sections i.
The mission vehicle accountable officer MVAO must be designated in writing by the COM and is responsible for managing the mission-wide fleet program at a post, to include oversight of the programs at any constituent posts.
Vehicle Accountable Officers VAO are responsible for compliance with the mission's motor vehicle policy. This is especially critical for armored vehicles per 12 FAM ;. This is especially critical for armored vehicles per 12 FAM The motor pool supervisor is an employee with first-line supervisory responsibilities over the motor pool staff and generally reports directly to the MVAO or VAO.
In addition to supervisory duties, the motor pool supervisor responsibilities include:. If no motor pool supervisor position is established, the duties under paragraph a of this section must be assigned to another employee or assumed by the MVAO or VAO. All posts or agencies having two or more vehicles available for general use should operate such vehicles as a motor pool; that is, make them available for the use of all personnel who need a vehicle for official purposes. Motor vehicles from more than one agency may be pooled with the agreement of the COM or principal officer and the ranking officer of another agency at the post.
Official vehicles are authorized to be used for all business purposes described in 14 FAM As described in 14 FAM Official vehicles are authorized for use in the transport of personnel and property in the conduct of U. Government business which is defined as:. Government employees, including individuals hired by the U. Government property which is directly related to the conduct of U. Government business; this provision extends to the transportation of employees in-country to monitor foreign assistance development projects;.
Government contract workers when considered necessary to further the purposes of the contract unless the terms of the contract require the contractor to provide such transportation;. Government activity where the presence of a family member will further U. Government interests, such as official government functions by or for representatives of foreign nations;.
The mission motor vehicle policy may include a listing of those positions requiring such use e. Heads of other agencies must provide written approval for home-to-work transportation to the MVAO for positions falling under this provision see 14 FAM When a transmitting station is outside of the vicinity of a post, transportation of IBB transmitting station personnel is authorized while in a formal duty or on-call status, as confirmed by their listing as such on the written, periodic transportation plan and shift schedule prepared by the International Broadcasting Bureau transmitting stations.
Approval of such transportation by the COM must be documented in the mission motor vehicle policy. The employee may be reimbursed for transportation fares by following procedures established by post. Alternatively, post may make arrangements to pay the transportation company directly. Transportation for other than business purposes is normally an employee responsibility.
Privately owned vehicles are shipped to most posts at U. Government expense in consideration of such responsibility. The use of official vehicles for purposes listed in this section is not a mandate or entitlement. Under 22 U. Government or where public transportation is unsafe or unavailable. Such use will be provided equitably to employees whether they have shipped a personally owned vehicle POV or not, given that a lack of transportation options would affect all personnel at post.
For posts with a need for U. Government-provided transportation extending beyond the day time limit, see 14 FAM Such usage will incur a charge absent a waiver under the exception noted in 14 FAM The student will only be transported for this orientation if the legal guardian is present in the vehicle;.
Government-provided quarters for interagency housing board-directed moves that are not for the employee's convenience;. When the use of official vehicles is justified for nonbusiness purposes on the basis of public transportation being unsafe or unavailable, the following additional certifications are required prior to inclusion in the mission motor vehicle policy:.
This provision must be reviewed annually by the MVAO for continued need. Consolidating vehicle passenger services provides economies of scale and should be used to the maximum extent possible to meet recurring needs for multiple passengers. Transportation for CLO-sponsored events, personnel newly arrived or scheduled to depart post, and temporary duty TDY personnel, should be supported in this manner. When alternate forms of commercial transportation are unavailable or unreliable, post may establish a motor pool shuttle service operation.
To the maximum extent possible, posts should use shuttle bus services in lieu of individual dispatch of motor pool vehicles. If shuttle services are provided by post, such usage must be outlined in the mission motor vehicle policy. Charge : Costs charged to users of post shuttle services must be in accordance with 14 FAM Home-to-work HTW transportation is for official use only and therefore is not permitted for personal use, or for the convenience of the employee.
Transportation of employees to and from their residences may only be authorized by the COM if meeting one of the provisions listed under sections 14 FAM In instances where another U.
The authorization must include, at a minimum: the legal authority for HTW transportation; the category of employees to which the authorization extends; and any specific parameters or restrictions on the usage of official vehicles for home-to-work transportation.
All employees authorized HTW transportation through dedicated official vehicles are responsible for meeting all requirements in documenting daily vehicle and fuel usage. If permitted by post policy to self-drive, employees must meet all U. Government agencies and assigned to agencies' representative s at post;.
In circumstances where vehicles are dedicated, the decision to designate chauffeurs to drive such vehicles should be independently assessed to maximize utilization of staff resources. When not being used for the purposes of driving a dedicated vehicle, chauffeurs should be used to the maximum extent possible in shared motor pool duties or to meet other official driving requirements.
Uses of official vehicles for which charges are not collected:. Government-provided quarters directed or mandated by the interagency housing board IAHB. Authorized use of official vehicles for which charges may be collected: Transportation of temporary duty assignment TDY employees to and from temporary residences. Fees may be either collected or waived at post discretion based on local conditions to include availability of public transportation or taxis.
Authorized use of official vehicles for which charges must be collected:. There is no ceiling on cost for such charges except as noted below in subparagraph a 2 ;. This includes the transportation of employees within 30 days of arriving or departing assignments; and. Collections must be deposited by post to the General Fund Receipt Account and reported through the accounting system of the responsible agency:.
Funds collected are not to be applied to expenses of the servicing post or agency; and. These requirements also apply to personally owned vehicles POVs overseas when used for purposes of official business. As outlined in 14 FAM Operation of a government vehicle is a privilege, not a right. Misuse and unsafe operation of official vehicles may result in disciplinary action. Infractions of safe driving standards that may serve as cause for suspension or revocation of driving privileges, or other adverse actions against chauffeurs and incidental operators, include:.
Government property;. Post must ensure the DS is issued prior to completing the disposal. Block 11 of the DS is completed by the cleared U. Block 12 requires the signature of the property management officer. The RSO may designate trained driver s when the designated driver s are not available. The DSTC will fund the training costs, transportation, lodging, and meal and incidental expenses for three drivers from each post meeting the requirements noted herein. The program, section, or agency of the three designated drivers receiving the training must provide the remaining travel and related costs, to include mandatory travel insurance.
When post requests additional drivers be trained, the request to DSTC must clarify whether the program, section, or agency receiving the training will fund the costs associated with the requested training. The four-day AVDT training is designed to improve basic driving skills, enhance situational awareness, safety, and give the drivers advanced skills required to operate armored vehicles in stressful situations. Classes include modules in terrorist operations, surveillance detection, route analysis, attack recognition, vehicle dynamics, emergency driving, evasive maneuvers, armored vehicle characteristics, armored vehicle driving techniques, vehicle search techniques, and an explosive demonstration.
Supervisors of overseeing armored vehicle drivers must ensure that all other drivers under COM authority and assigned to drive an armored vehicle are trained in safe armored vehicle operation by the certified smith system instructor CSSI at each post, in addition to the Smith System safe driver training course required in 14 FAM CSSIs must receive the initial armored vehicle training and are required to recertify every three years.
The program, section, or agency employing the drivers and CSSIs that receive the training must fund the travel and related costs for these trainees. The inspections will take place upon: 1 Receipt of the base unit; 2 Pre-weld fitment; 3 Post-armor welding; and 4 A thorough final inspection, including a mobility drive. Block 12 requires the signature of the property management officer g. Approved disposal methods include in order of preference : 1 Crushing; 2 Disassembly with sections no larger than 2 square feet; 3 Burning; 4 Explosive demolition; or 5 Burial on U.
Government-controlled land. Instructors and active agents teach courses on subjects such as physical security for installations, Bureau of Diplomatic Security. Diplomatic Security Services - FASTC provides hard-skills security training to DSS special agents and other security personnel, but it also helps other Department of State personnel and the foreign affairs community learn how to stay safe as they carry out U. As part of its broad mandate to provide a safe and secure environment for U.
The global focus for counterterrorism training now resides in Blackstone, Virginia. Bureau of diplomatic security training center Home Bureau of diplomatic security training center.
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