A third way is to create a report "from scratch". This is what we will do for the purposes of this tutorial so that you understand exactly how to design and create your own reports. To create a report, select the Create tab in the toolbar at the top of the screen.
Then click on the Report Design button in the Reports group. For more detailed information about grouping, sorting, and totals, see the article Create a grouped or summary report. Access includes tools for highlighting data on a report. You can add conditional formatting rules for each control or group of controls, and in client reports, you can also add data bars to compare data. Select the required controls and on the Format tab, in the Control Formatting group, click Conditional Formatting.
In the New Formatting Rule dialog box, select a value under Select a rule type :. To create a rule that is evaluated for each record individually, select Check values in the current record or use an expression. To create a rule that compares records to each other by using data bars, click Compare to other records.
Under Edit the rule description , specify the rule for when the formatting would be applied as well as what formatting should be applied, and then click OK. To create an additional rule for the same control or set of controls, repeat this procedure from step 4. Open a report in Layout view by right-clicking it in the Navigation Pane and then clicking Layout V iew. From the Report Layout Tools options, on the Design tab, click Themes and point the cursor over the various themes in the gallery to preview the effects.
Click on a theme to select it, and then save your report. Use the Colors or Fonts galleries to set colors or fonts independently. You can add a logo or background image to a report and If you update the image, the update is automatically made wherever the image is used in the database. On the Format tab, in the Background group, click Background Image. Right-click the report in the Navigation Pane and click Print Preview. You can use the commands on the Print Preview tab to do any of the following:.
Right-click the report in the Navigation Pane and click Print. The report is sent to your default printer. Note: If you select the report in the Navigation Pane and select Print from the File tab, you can select additional printing options such as number of pages and copies and specify a printer.
To open a dialog box where you can select a printer, specify the number of copies, and so on, click Print. Forms and reports. Introduction to reports in Access. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. The Visible property of the fourth column is set to no.
On a page break, the Visible property of the fourth column is set to yes when the column appears. To create a report that is named Report1 and is based on the Products table, follow these steps:.
In the Database window, click Reports and then click New. Add the following text boxes to the Detail section of the report. Align the text boxes. Put the corresponding labels in the Page Header section of the report.
Align the labels. Add a text box control with the following properties to the Detail section. Put the text box directly above the ProductName control. Add a page break control to the lower-left corner of the Detail section.
Put the page break control directly below the ProductName control. Set the Name property to PageBreak. In the Detail section, set the OnFormat property to the following event procedure:. To reduce the blank space in the report, put your pointer between the bottom of the Detail section and the Page Footer and then drag up. In the Page Footer section, set the OnPrint property to the event procedure that follows:.
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